Executive Assistant – San Marcos

Executive Assistant

Join our team as an Executive Assistant and be part of a dynamic and fast-paced environment. We are looking for a dedicated individual to provide high-level administrative support to our executives.

Responsibilities:.

· Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

· Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

· Arranges travel and accommodations for executives.

· Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

· Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

· Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

· Create solid working relationships with other administrative staff and others within the departments.

· Manage travel and expenses as needed.

· Performs additional duties as assigned by executives.

Qualifications:

. Proven experience as an Executive Assistant or similar role.

. Strong knowledge of desktop computer applications, including Google Workspace (Docs, Slides, Sheets, Forms), and Outlook.

· Effectively prioritizes own work independently.

· Possess good common sense.

· Excellent verbal and written communication skills.

· Excellent organizational skills and attention to detail.

· Excellent time management skills with a proven ability to meet deadlines.

· Ability to function well in a high-paced and at times stressful environment.

· Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

· Able to type minimum of 50 words per minute.

· Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

. Strong <Customer service> skills with a focus on professionalism.

. Excellent <Organizational> abilities to manage multiple tasks effectively.

Education and Experience:

· High school diploma required, bachelor’s degree in business administration or related field preferred.

· Bilingual (Fluent in Spanish)

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

About Diamond Environmental Services LP:

Diamond Environmental Services is an Essential Sanitation service to critical infrastructure work for construction, energy, waste, and healthcare industries and government sites. We are open and operating with the safety of our employees and customers coming first and foremost.

With over 20 years industry experience Diamond Environmental Services has become one of Southern California’s premier portable sanitation companies. With Locations serving the counties of San Diego, Riverside, and Orange, San Bernardino and Los Angeles, we provide all types of portable sanitation services and temporary fencing to both commercial and residential customers.